Aftercare

Aftercare Form

Pepin Academies offers an aftercare program for students who are not able to be picked up at our standard dismissal time. Please read the attached aftercare policy sheet for information about our program.

All families who will be using Aftercare (even occasionally) will need to fill out a registration form. If you are not sure if you will be using Aftercare we encourage you to register anyway just so we have your information in the system should your child need to attend. If you have registered previously you will not need to fill out a new form, we just ask that you verify the current information we have on file. If you wish to take advantage of our online or automatic payment options through Tuition Express you will also need to fill out the appropriate attached form.

If you choose to take advantage of our automatic payment option your payment will be processed each Monday for the balance due from the previous week. If there is no school on Monday payments will be processed on the next school day.

Your personal account information is safe with Tuition Express—safer, in fact, then paying by check. Automated payments have proven safer than writing checks and eliminate potential check fraud or identity theft.

Aftercare Policy

Registration

All students must be registered in our aftercare program to attend. If you have registered previously, you will need to verify the information on file. Registration can be completed at any time during the school year.

Hours

Aftercare is offered Monday through Friday from 3:30-5:30pm. Any students picked up after 5:30pm are subject to late fees. Aftercare will be available on early dismissal days from 12:00-5:30pm. Aftercare is not available on school holidays, vacations or on the last day of the school year.

Charges/Payments

Aftercare cost is $10 per day regardless of the amount of time the student is in aftercare. Payment is required weekly. Delinquent payments can result in your child being removed from the aftercare program. Payments can be made by; cash, check, or money order in the aftercare classroom. Credit or debit card payments can be taken over the phone or in the front office. You can also make payments online or authorize auto-debit.

There will be no refunds for credits on aftercare accounts, if you choose to pay ahead and do not use your balance the only option is to transfer your funds to the student’s lunch account. For this reason we encourage you not to carry more than a $50 credit on your account.

Students with a past due aftercare balance will not be permitted to attend field trips until the full balance is paid.

Late Fees

Students picked up after 5:30pm will be charged as follows:

$1 per minute for the first 5 minutes

$2 per minute after the first 5 minutes

Three late pick-ups may result in your child being removed from the aftercare program.

Procedures

Aftercare begins promptly at 3:30pm. Any student not picked up by 3:30pm will be sent to aftercare and will be charged accordingly.

No students are allowed to wander the campus after 3:30pm. Failure to report to aftercare will result in administrative action.

Students will receive a light snack and drink each day. Help with homework will be available if needed. All standard school rules apply and will be followed during aftercare.

When picking up parents should ring the doorbell outside the first set of double doors (closest to Hillsborough Ave)

All students must be checked out by an adult. Only adults listed on the student’s aftercare registration will be allowed to pick up the student. In the case unforeseen emergencies, please call 813-236-1755 and use the appropriate extension to contact the aftercare attendant and let them know who will be picking up the student.

Locations/Extensions

Elementary-Room 121 x117

Middle School- Room 124A/124B x141

High School- Room 125A x154

*After 5pm all students will be located in Room 125A x154